This is just a quick note to let people know that HP MFP Digital Sending Software (DSS) 4.11.11 has been launched. This is a free update for existing DSS 3.0 and 4.0 customers and is available from http://www.hp.com/go/dss_software. Trial versions (such as the one on the URL) are identical to the full versions. We call it a trial version since it doesn’t have license keys and by default goes into a 50-device, 60-day evaluation mode but will accept any of your existing DSS 3.0 and 4.0 license keys.

Key Enhancements:
Extract from Readme File in the ZIP you would download

Optical Character Recognition (OCR) for Send To Email and Send To Folder

This revision includes the capability to have documents sent to email or folder destinations OCR processed. In previous revisions of DSS it has only been possible to use OCR processing within the Workflow application.

This new capability is disabled by default. The administrator can enable the feature in the DSS Configuration Utility by entering the Send To Email or Send To Folder configuration of the device. Multiple devices can be configured simultaneously by selecting several devices in the list. When the new feature is enabled it adds new file types to the front panel of the Digital Sending device. If the user selects a file type ending with “(OCR)” the output will be OCR processed.

IMPORTANT: This feature requires firmware support in the Digital Sending device. The below table indicates the minimum firmware revision required per supported device. Devices with older firmware revisions, or device models not listed, will NOT show the new OCR file types.

Better integration with the device Authentication Manager
This revision includes an improved authentication tab that integrates better with the Authentication Manager in the Embedded Web Server (EWS) of Digital Sending devices. There is a new look-and-feel that resembles the device EWS Authentication Manager and DSS is now capable of managing the authentication settings for non-DSS features (such as “Sign In At Walk Up”). Also, DSS can now assign 3^rd party authentication methods to the various device features.

Important: DSS will only read back the authentication settings from the device when it is added to DSS (read: added to the ‘Mfp Configuration’ list). Therefore, if e.g. a 3^rd party authentication solution is installed on the device after it was added to DSS the device will need to be first removed, then added back into DSS for the new authentication solution to be selectable.

Support for Edgeline devices
DSS can now manage the configuration of HP Edgeline devices (CM8050/8060 Color MFP). Note that Edgeline devices have a complete set of Digital Sending functionality embedded and cannot use any of the service-based features in DSS, such as LANFax, authentication and addressing. However, DSS will now configure all the Digital Sending features within the Edgeline device. More information.

Ability to designate DSS administrators
Previous revisions of DSS require that the operator of the Configuration Utility is an Administrator on the server where DSS is installed. This is still the default behavior in the current revision, but it is now possible to allow users without administrator privileges to operate the Configuration Utility. The below steps outline how:

1. Create a user group locally on the DSS server named “DSSAdmins”
2. Add the users that will operate DSS to the group.

The following steps apply if you want to use a different name for the group:

• Locate the hpbs2e.ini file in the DSS install directory.
• Locate the setting named ConfigUtilityAdminGroup and replace “DSSAdmins” with the desired group name.
• Save and close the file
• Follow steps 1-2 above using the name specified in ‘ii’.
  Note: It is not possible to use global/domain groups for this purpose. The group must be local on the DSS server. HP is planning to allow use of global/domain groups in a future release of DSS.

Several other patches have been included contained within the readme of the ZIP download, please review it plus upgrade instructions before applying the software update. Get your latest version of HP MFP Digital Sending software now.