By Wayne Cosshall

In part 1 of this article, we looked at how photographers could free themselves to be more creative by becoming better organized. In that post, we talked about organizing equipment, shoot planning, and contact lists. Let’s continue getting organized.

Tracking payments, debts and invoices. Tracking and managing all these business details is critical if photography is your business, either full or part time. You have compliance and tax obligations to meet, and must stay in control of your costs and income.

Here you have three choices: (1) do it all yourself; (2) do some of it yourself; or (3) hand it all off to a bookkeeper or accountant. The last is a great option, because most of us creative types find anything like bookkeeping to be instant death. However, an accountant costs money, so it may not be an option.

Alternatively, you can invest in some appropriate accounting software, learn it, and then use it either to do the whole job or just parts of it, with an accountant or bookkeeper doing the rest. This gives you more control and reduces costs. Accounting software such as QuickBooks or MYOB, can do the job for you.

Whatever solution you use, get an accountant to set it all up for you, including choosing the software. Then go to a training course or send the person who will be tracking your payments, debts and invoices. This is important, as even the simplest program of this type is quite complex. You need to get it right.

Planning image manipulations. In the old days of working in the darkroom I would do straight proof prints in 8x10 size and then, much later, sit with a chinagraph pencil and mark up areas of the print for burning in or holding back, dropping in another negative with masking, etc. I didn’t do this in the darkroom, but only after the print was completely dry and in the sort of lighting in which I would eventually be hanging the finished print. Free from the darkroom, I had my choice of lighting and could consider the image in comfort and over an extended period of time. I could even put the print on the fridge door so I could consider it over days.

Today, I do all my manipulation work on the computer. There is a great temptation to do all the work at the computer. I believe this is a mistake.

It is far better to mirror the darkroom approach and make a proof print in a smaller size. Then, consider it carefully and mark it up only after you’ve allowed yourself time with the image. It doesn’t all have to be a rush.

Getting things done on time. In today’s fast-moving 24/7 world, there is so much to keep track of. You need to keep track of deadlines, research, contacts, trips, websites, models, locations, timelines, client appointments and more. All of these can be tracked on paper. But as a computer nerd, I look for computer solutions.

Keeping track of everything you have to do is important. You can use a diary or calendar program but not all tasks are best kept that way.

I like to-do lists and I’ve tried a variety of programs to manage them. Most calendar programs have basic to-do capabilities, but these are very limited.

I’ve started using a program called iGTD. This is a Mac-only program, but it suits me because I work mainly on a Mac. The name comes from a book by David Allen called Getting Things Done, which describes a methodology for managing all the things we have to do. There are many other programs that implement these ideas for both Macs and Windows PCs.

iGTD lets me create tasks, and assign end dates, priorities and level of difficulty. I can also write notes about tasks, and set up tasks to repeat on a set schedule. When I complete such a task, it automatically reschedules to the next date.

iGTD is donationware software and works amazingly well. I love it, though I am still exploring all it can do for me. For example, it can also synchronize with a calendar program and generate alarms or reminder messages.

Tasks can be assigned to Contexts and Projects. Contexts divide tasks into those that need to take place in certain locations. Projects are particular activities. Both Contexts and Projects can be hierarchical, giving you further organization options.

Getting organized is not a burden. In fact, it frees you from worrying about all the things that must be done. Getting all that out of your head and off your shoulders frees you to create, and to enjoy the creating.

It can take time to turn something of little interest into something of beauty. This is especially true of creativity, which you can't do in a rush or with millions of other things on your mind. Get better organized and you are free to play.